Planning Corporate Events in Calgary: The Do’s and Don’ts of Success

Let’s be honest, pulling off a successful corporate event can feel like a daunting endeavour. Whether you are organizing a networking event, hosting a tradeshow, or planning a conference, things can get overwhelming quickly. Successful events require skill, expertise, and organization, from finding the ideal event venue space to working with third-party vendors.

So how can you keep things from getting out of hand? Without question, choosing a great venue is the first and best step to take in the right direction. To ensure the best possible event outcomes, here are some helpful do’s and don’ts to help you maximize the success of your next event in the Calgary area!

Do Understand Your Audience

First of all, you will need to understand your target audience. Indeed, catering to your event guests begins with knowing them well. As you plan your event, contact your event venue about decor and cuisine that will reflect those attending it.

Understanding your audience and the tone of your event is essential. This will help you avoid unmet expectations so you can pull off a successful event. Moreover, when you work to cater to those in attendance, you can create a comfortable atmosphere that feels welcoming and appropriate for your special event. For example, if you will be entertaining senior-level titles, make sure to create an aesthetic that will suit their tastes. Alternatively, mid-level and entry-level employees will often be satisfied with less intensive ambiance.

Don’t Go Over Budget

Your event planning budget is the essential foundation that will dictate what is and isn’t possible throughout the planning process. As you allocate assets and examine your budget during the event planning process, consider essentials like catering, entertainment, venue costs, and miscellaneous fees. The more third-party businesses you work with, the faster those miscellaneous fees can add up.  When you choose White Diamond Conference Center as your event venue, you get a package that bundles things like catering and décor without needing to source these essential services from 3rd party vendors.

Maintain Good Communication

Maintaining communication with your event planners is essential. Whether this means staying in touch with your vendors, constantly checking in with decision-makers, or simply discussing details with your peers, having clear communication is key. Streamlined communication ensures that those all too important details do not slip through the cracks.

When you book your event with White Diamond Conference Center, we keep in contact with you during the planning stage to ensure you have the tools and answers you need to plan your event effectively.

Choose the best venue for your event

Last but certainly not least, we recommend choosing the perfect venue for hosting large gatherings. No question, one of the best ways to ensure success when planning a corporate event is to choose the right venue or banquet hall in Calgary. Not only should you choose an event space that can accommodate all of your needs, but one that can go above and beyond.

White Diamond Conference Center is one of Calgary’s top banquet facilities and an ideal host for large in-person events.  Not only do we provide a luxurious space for your guests, but our event planners also help you plan your event and make it possible to pull off stunning successful corporate ventures with minimal hassle.

Best of all, event venues like White Diamond have professional event planners that often save our clients money in the long run. After all, surprise expenses abound when you work with multiple 3rd party vendors. When you’re already under stress, venues like White Diamond help to lighten the load immensely.

Check Out the White Diamond Conference Center in Downtown Calgary

As a rule, when you choose a Calgary event venue that takes care of necessary details like dining and decor, you can focus your time and energy where it counts. Since you will be able to spend time working on things like planning event activities, coordinating with guest speakers, solving scheduling conflicts, or streamlining interpersonal communication, your corporate event will have the best chance at a successful outcome.

White Diamond Conference Center is a fantastic all-in-one venue solution for many types of events. We’re more than just a wedding or reception venue; we’ve hosted many large-scale events such as corporate retreats, conferences, annual meetings, cultural events such as Chinese New Year, and many others.

The professional staff at White Diamond take care of the most stressful parts of corporate event planning. From offering jaw-dropping decor options to providing tailored menu choices, this spacious banquet center can accommodate groups ranging from 50 to 500 people! Plus, everything is conveniently located near downtown Calgary for quick access to various key locations in the area.

Contact the Best Calgary Corporate Events Venue Now

Contact us today by calling (403) 951-4000 or submit an online inquiry. We would be happy to schedule a time for you to view our stunning facility. We are conveniently located in the Calgary Downtown core. With quick access to the Deerfoot Trail, your attendees will enjoy superior travel convenience.

We look forward to helping you plan for an upcoming event!